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01-08 NASD Adopts Amendments To Customer Account Statement Rule
Customer Account Statements
Effective Date: April 16, 2001
Legal & Compliance
Customer Account Statements
NASD Regulation, Inc. (NASD RegulationSM) has adopted amendments to National Association of Securities Dealers, Inc. (NASD®) Rule 2340 (Rule) to require general securities members to provide valuations and disclosures relating to direct participation program (DPP) and real estate investment trust (REIT) securities on customer account statements under certain circumstances.1
The text of the amendments is included with this Notice to Members (see Attachment A). The amendments become effective April 16, 2001.
Questions concerning this Notice to Members may be directed to Suzanne E. Rothwell, Chief Counsel, Corporate Financing Department, NASD Regulation, Inc., at (240) 386-4644.
Description Of Amendments
Background - Rule 2340 of the NASD Conduct Rules requires members that conduct a general securities business to send account statements to customers on at least a quarterly basis. The statements must include a description of any securities position, money balances, or account activity since the prior account statement was sent.2 A member that does not carry customer accounts and does not hold customer funds and securities is exempt from the provisions of Rule 2340. Thus, the Rule only applies to members that self-clear or that clear for other members ("general securities members").3
Scope Of Amendments - NASD Regulation has adopted new requirements in Rule 2340 to require that general securities members provide valuations and disclosures relating to DPP securities and REIT securities on customer account statements. The definitions of "DPP" and "REIT" in Rules 2340(c)(3) and (4) cover securities that are sold in a public offering. The definitions exclude securities listed on a national securities exchange or The Nasdaq Stock Market®, as well as securities that are in a depository and settle regular way. The excluded securities are more likely to trade regularly and, therefore, investors have ready access to current market value information. The definition of "DPP" also excludes any program registered as a commodity pool, since those programs generally offer investors a security that is redeemable by the issuer, at the customer's option at regular intervals and at ascertainable values.
Mandatory Estimated Value - Rule 2340(b)(1)(B) requires a general securities member to include in a customer's account statement an estimated value for a DPP or REIT security if the annual report4 of a DPP or REIT that is held in a customer's account or included on the customer's account statement includes a per share estimated value. The estimated value must be based on recent data in compliance with Rule 2340(b)(2) and the account statement must include the disclosures required by Rule 2340(b)(3), more fully discussed below.
Although the inclusion of the estimated value in the issuer's annual report triggers the member's obligation to provide a valuation on the customer's account statement, the estimated value included on the account statement can be obtained from the annual report, an independent valuation service,5 or any other source.6
The estimated value must be included in the first customer account statement that is required to be sent to customers under Rule 2340(a) after the annual report is available.
Voluntary Estimated Value - If an issuer's annual report does not include an estimated value, a general securities member may nonetheless voluntarily include an estimated value for DPP or REIT securities on a customer's account statement. Rule 2340(b)(1)(A) requires that a voluntary estimated value must be based on recent data in compliance with Rule 2340(b)(2) and the account statement must include the disclosures required by Rule 2340(b)(3).
Reliability Of Estimated Values - The Rule does not obligate a general securities member to confirm the accuracy of an estimated value provided in a DPP or REIT's annual report or provided by any other source external to the member. However, if a general securities member can demonstrate (i.e., to the NASD) that an estimated value was inaccurate as of the date of the valuation or is no longer accurate as a result of a material change in the operations or assets of the program or trust, Rule 2340(b)(4) requires that the member refrain from including the value on its account statements. A general securities member that can demonstrate that the estimated value in an annual report is inaccurate must, nonetheless, provide an alternative per share estimated value from another source when the member's disclosure obligation is mandatory under Rule 2340(b)(1)(B).
Requirement For Recent Data - Rule 2340(b)(2) requires that an estimated value be developed from data that is of a date no more than 18 months prior to the date that the statement is issued. The 18-month standard provides sufficient time for the general securities member or an independent valuation service to develop an estimated value for DPP and REIT securities based on the audited financial statements contained in the Form 10-K of the DPP or REIT. For example, an estimated value based on December 31, 2001 financial statements may be used from the date the annual report is available through June 30, 2003. Thus, there would be time, for example, between April when the report is available and June 2003 for a new estimated value to be developed based on the December 31, 2002 financial statements.
Required Disclosures - Rule 2340(b)(3) requires an account statement that provides an estimated value for a DPP or REIT security to include: (1) a brief description of the estimated value, its source, and the method by which it was developed; and (2) disclosure that DPP or REIT securities are generally illiquid, and that the estimated value may not be realized when the investor seeks to liquidate the security.
Rule 2340(b)(5) requires an account statement that does not provide an estimated value for a DPP or REIT security to include disclosure that: (1) DPP or REIT securities are generally illiquid; (2) the value of the security will be different from its purchase price; and (3) if applicable, that accurate valuation information is not available.
Rules 2710 And 2810 - NASD Regulation has also adopted amendments to Rule 2710, "Corporate Financing Rule—Underwriting Terms and Arrangements," and Rule 2810, "Direct Participation Programs," that are intended to help ensure that DPP general partners or sponsors and REIT trustees provide estimated per share values in their annual reports. Rule 2710(c)(6) and Rule 2810(b)(5), as amended, prohibit a member or associated person from participating in a public offering of DPP or REIT securities unless the general partner or trustee, as applicable, agrees to disclose in each annual report distributed to investors pursuant to Section 13(a) of the Securities Exchange Act of 1934 a per share estimated value of the securities, the method by which it was developed, and the date of the data used to develop the estimated value.
1 Securities Exchange Act Release No. 432601 (November 21, 2000); 65 F.R. 71169 (November 29, 2000).
2 NASD Rule 2340(c)(1) defines "account activity" to include, but not be limited to, purchases, sales, interest credits or debits, charges or credits, dividend payments, transfer activity, securities receipts or deliveries, and/or journal entries relating to securities or funds in the possession or control of the member.
3 "General securities member" is defined in the rule to mean any member that conducts a general securities business and is required to calculate its net capital pursuant to the provisions of SEC Rule 15c3-1(a), except for paragraphs (a)(2) and (a)(3).
4 NASD Rule 2340(c)(5) defines "annual report" to be the most recent annual report of a DPP or REIT distributed to investors pursuant to Section 13(a) of the Securities Exchange Act of 1934.
5 The term "independent valuation service" is intended to refer to a company, independent of a member, that is in the business of providing estimated values for DPP and REIT securities.
6 An alternative source for an estimated value would include a valuation developed internally by the member.
New text is underlined; deletions are in brackets.
2340. Customer Account Statements
2710. Corporate Financing Rule - Underwriting Terms and Arrangements
Rule 2810. Direct Participation Programs