FINRA Manual: Contents
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90-3 Registration Renewal Rosters and Final Adjusted Invoices
*These are suggested departments only. Others may be appropriate for your firm.
The 1989-90 NASD broker-dealer and agent registration renewal cycle begins its second phase this month. Information in this notice is published to assist members in reviewing, reconciling, and responding to the final adjusted invoice packages that the NASD will mail to all firms in mid-January.
FINAL ADJUSTED INVOICE PACKAGES
On or about January 12, 1990, the NASD will mail final adjusted invoices and renewal rosters to all NASD member firms. The invoice will reflect the year-end 1989 total of fees for NASD personnel assessments, NASD branch-office fees, New York Stock Exchange (NYSE) and American Stock Exchange (ASE) maintenance fees, state agent renewal fees, and state broker-dealer renewal fees. It also will reflect payment submitted by an NASD member in response to the initial renewal invoice mailed in November 1989. The final invoice will include a renewal roster that lists each firm's NASD and, if applicable, NYSE- and ASE-registered personnel as of year-end 1989. In addition, the roster will list alphabetically all firm agents whose registrations were renewed in states. Firms with active NASD branch offices as of October 1, 1989, will receive a branch-office roster in addition to the agent roster.
A member's final invoice will show an "amount due," a "credit due," or a "zero balance due." If a firm's year-end 1989 total of NASD, NYSE, ASE, and state renewal fees exceeded the firm's payment submitted in response to the initial renewal invoice, the NASD paid the additional renewal fees due at year-end on behalf of the member and will mail an "amount due" invoice to collect that sum. If the invoice shows an amount due, submit a check, along with the top portion of the invoice, and mail it in the return envelope provided. Payments should be received by the NASD no later than March 2, 1990.
If a firm's payment submitted in response to the initial renewal invoice exceeded its year-end 1989 total of NASD, NYSE, ASE, and state renewal fees, a "credit due" invoice will be issued. If your firm's invoice shows a credit due and you would like it paid to your firm, please detach and sign the top portion of the invoice and send it to: Kelly O. Palmer, Special Registration Review, NASD, Inc., 9513 Key West Avenue, Rockville, Maryland 20850. If the NASD does not receive a request for a refund check by March 2, 1990, the credit amount will be applied to your firm's Central Registration Depository account.
Final adjusted invoices showing a zero balance due require no further action on the part of the member.
REVIEWING THE RENEWAL ROSTER
Member renewal rosters include all agent registrations renewed for 1990. Since registrations that were pending approval or were deficient at year-end 1989 were not assessed renewal fees, those registrations will not be reported on the renewal roster. Members should examine their rosters carefully to ensure that all registration approvals and terminations are properly reflected.
If discrepancies exist, they should be reported in writing along with supporting documentation, such as Notices of Approval/Termination, Forms U-4 or U-5, or Schedule E amendments. Report the discrepancy directly to the NASD, NYSE, ASE, or the applicable state. All renewal-roster discrepancies should be reported by March 16, 1990.
The inside cover of the renewal roster contains detailed instructions to assist members in completing the renewal process. Questions regarding this notice may be directed to NASD Information Services at (301) 590-6500.
Note: The Colorado Securities Commission moved to new quarters effective December 18, 1989. The address that appears on your roster cover is the old address. The new address is:
1580 Lincoln Street
Denver, Colorado 80203.