FINRA Manual: Contents
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12-01 Final 2012 Renewal Statements for Broker-Dealers, Investment Adviser Firms, Agents and Investment Adviser Representatives, and Branches; Payment Deadline: February 3, 2012
BD and IA Renewals for 2012
Referenced Rules & Notices
Payment Deadline: February 3, 2012
FINRA is issuing this Notice to help firms review, reconcile and respond to their Final Renewal Statements as well as view the reports that are currently available in Web CRD/IARD for the annual registration renewal process. The payment deadline is February 3, 2012.
Questions concerning this Notice should be directed to the FINRA Call Center at (301) 869-6699.
Background & Discussion
Final Renewal Statements
On January 3, 2012, Final Renewal Statements and reports became available for viewing and printing in Web CRD. These statements reflect the final status of broker-dealer, registered representative, investment adviser firm, investment adviser representative, and branch registrations and/or notice filings as of December 31, 2011. Any adjustments in fees owed because of registration terminations, approvals, firm IA registrations or notice filings subsequent to the Preliminary Renewal Statement are included in this final reconciled statement.
If the amount assessed on the Final Renewal Statement is greater than the amount assessed on the Preliminary Renewal Statement, the additional renewal fees are due by February 3, 2012. If the amount assessed on the Final Renewal Statement is less than the amount assessed on the Preliminary Renewal Statement, FINRA has issued a credit to the firm's Web CRD/IARD Daily Account.
The Final Renewal Statements include the following fees (if applicable):
FINRA must receive full payment of the Final Renewal Statement fees by February 3, 2012.
A Final Renewal Statement that reflects a zero balance requires no further action by the firm. If you believe your firm overpaid and is due a renewal refund, please check your firm's Daily Account to verify FINRA transferred the overpayment. As a service to firms, FINRA transfered all renewal overpayments to each firms' Daily Accounts on January 3, 2012. To request a refund check, have an appropriate signatory send a request on firm letterhead and mail to:
FINRA Finance Department
9509 Key West Avenue
Rockville, MD 20850
If the Final Renewal Statement reflects an amount due, FINRA must receive payment no later than February 3, 2012. Firms have four payment options:
Automatic Daily Account-to-Renewal Account Transfer
To facilitate payment of renewal fees, FINRA will automatically transfer funds from a firm's Daily Account to its Renewal Account on February 5, 2012, to cover outstanding fees as of the Final Renewal Statement payment deadline. FINRA will transfer funds only if a firm has sufficient funds available in its Daily Account on February 3 to cover the full amount owed.
Please Note: If your firm does not want funds automatically transferred, ensure that FINRA receives your payment by February 3. Separately, if your firm wishes to transfer funds between affiliated firms, submit a Web CRD/IARD Account Transfer Form available on the FINRA website prior to the renewal deadline.
Web CRD/IARD E-Pay
The Web CRD/IARD E-Pay application is accessible from the Final Renewal Statement and the FINRA or IARD websites. E-Pay allows a firm to make an electronic payment from a designated bank account to its Web CRD/IARD Renewal Account. Please note that in order for funds to be posted to a firm's Renewal Account by February 3, 2012, firms must submit payment electronically, no later than 8 p.m. Eastern Time (ET) on February 1, 2012.
The check should be drawn on the firm's account and you should plan for U.S. mail delivery and payment processing time. To ensure prompt processing of your renewal payment check:
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P.O. Box 7777-W8705
Philadelphia, PA 19175-8705
(Note: This box will not accept courier or overnight deliveries.)
500 Ross Street, 154-0455
Pittsburgh, PA 15262
Telephone: (240) 386-4848
Please note: The addresses for renewal payments are different from the addresses for funding firms' Web CRD/IARD Daily Account.
A firm may wire full payment for its Final Renewal Statement by requesting its bank to initiate the wire transfer to "Mellon Financial, Philadelphia, PA." A firm should provide its bank the following information:
To ensure prompt processing of a renewal payment by wire transfer, remember to:
Renewal reports include all individual registrations renewed for 2012; however, they do not include registrations that were "pending approval" or "deficient" at year-end. Firms should examine their reports carefully to ensure that all registration approvals are correct. FINRA also suggests that firms include these reports in firms' permanent records.
Firm Renewal Report: This report lists all renewed personnel with FINRA and participating regulators. Individuals whose registrations are "approved" with any of these regulators during November and December will be included in this report, while registrations that are still pending or deficient will not be included. Firms should use this report to reconcile their records for renewal purposes.
Branches Renewal Report: This report lists each branch registered with FINRA and other regulators that renew branches registered with them through Web CRD/IARD for which the firm was assessed a fee. Firms should use this report to reconcile their records for renewal purposes.
If a firm finds any discrepancies between its records and those maintained on Web CRD/IARD, the firm must report the discrepancy to FINRA at the same address used for refund requests. Firms must report all discrepancies by February 3, 2012. Copies of appropriate documentation from the firm's Web CRD/IARD queues, such as a Web CRD-generated notice of termination, notification of deficient condition, or notice of approval, should be readily available upon request by FINRA.
The 2012 Renewal Program Bulletin contains detailed instructions to help firms complete the renewal process. This publication is available at www.finra.org/renewals.